HIVE

SUMMER GUIDE

Hillsborough Recreation HIVE Summer Guide


Background

The following provides the minimum standards that must be achieved to operate Summer Camps in accordance with Physical Distancing and Sanitation Protocols as defined in the existing San Mateo County Health Order effective May 18th, 2020. These guidelines also align with the CDC Interim Guidance for Child Care Program and Reopening guidelines created by the American Camp Association. All Hillsborough Recreation camps must be able to comply with these guidelines to operate. These guidelines are subject to change based on changes in local, state, and federal direction related to COVID-19. The HIVE Camp in Hillsborough targets children 5-12 years of age.


Definitions


Camp: foster children’s emotional, social, and physical and creative growth through various interactive activities and relationships with role model counselors.


HIVE Camp Counselor (Staff): an adult (18 years of age or older) hired by Hillsborough Recreation having received necessary background checks and health screenings prior to starting employment as a Recreation Camp Counselor. All Camp Counselors are required to attend a Pre-Camp Training.


HIVE Camper Cubbies: A bin will be pre-designated for each camper and safely stored in their classroom so that materials can safely be stored that is strictly used by that student. This is where their camp materials and supplies will be stored each day, and where they can place their lunch, jacket, backpack, etc.


HIVE Camp Director: An informal title given to the counselor that is the lead staff member for a specific camp and oversees all operations of the camp. This can be either an hourly staff member or a full-time staff member.


HIVE Camp Cohort: A cohort is a stable group of 12 students that will be housed in the same classroom for the duration of camp. While they will need to social distance within this group, they will be able to intermingle within this Cohort. Cohorts will not be able to intermingle with other cohorts at the same site/location.


Disinfecting: refers to using chemicals, for example, EPA-registered disinfectants, to kill germs on surfaces. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection. This is best described to staff as a bleach/water ratio solution where protective PPE must be worn by staff at sites where camps are hosted. Centers for Disease Control (CDC) states a disinfecting solution is mixing five tablespoons of bleach per one gallon of water.


Personal Protective Equipment (PPE): includes, but is not limited to face shields, gloves, goggles, face covers, head covers, and masks.


Pre-Camp Training: A six-eight hour training that is mandatory for all staff working summer camp to attend. All aspects of camper management will be covered as well as COVID-19 care and treatment guidelines.


Sick Bay (Isolation Area): This will be a room that is set aside for isolation should a camper or counselor fall ill suddenly. There will be first aid equipment and areas for these isolated persons to rest.


Sanitizing (Cleaning): refers to the removal of germs, dirt, and impurities from surfaces. It does not kill germs, but by removing them, it lowers their numbers and the risk of spreading infection. This is best described to staff as a soap and water solution to be used on surfaces after they are disinfected with chemicals. This is a best practice to avoid harsh chemical residue on surfaces after disinfecting.


Facility Requirements


HIVE Staff will assess facilities to ensure that proposed camp activities can be conducted with necessary physical distancing prescribed by the County of San Mateo Public Health Order protocols for childcare and outdoor recreation. The following requirements will be met for indoor and outdoor camp times.


  • Check-in/Check-out area is sufficiently spaced and marked so that participants and parents/guardians can line up six-feet apart. We will be doing this outdoors. Check-in/Check-out will be located in pre-designated spaces for each cohort on a site, so parents/guardians do not break the social distancing protocol.

  • Restrooms will be accessible during all camp hours and is regulated to ensure that only one-person per stall is inside the restroom facility. We will be assigning restrooms to each Cohort, so that the cohorts have designated bathrooms for those campers.

  • We will follow guidelines set by Hillsborough City School District and the San Mateo County Health Order for cleaning and frequency of cleaning restrooms.

  • Handwashing facilities or hand hygiene stations, will be accessible so that participants and staff can wash hands or use hand sanitizer at minimum at each transition of activity and/or every 45 minutes. The plan is for each child to have their own personal hand sanitizer in their Cubby.

  • Lunch and snack areas will be set-up to provide six-feet of separation between each participant. Lunch and snack areas will be disinfected and sanitized after each use.

  • Signage area is available at the entrance to be visible by staff and participants.

  • Each cohort of 12 students will be in separate areas and will not interact with each other at any time. The participants in a cohort must remain with that group each (for the 4 weeks), and cannot be removed from one group to another. Campers in our program are not allowed to join other camps or child-care activities during the duration of their camp time.

  • Rotation of areas/shared facilities will only be performed if the area is cleaned, sanitized, and disinfected prior to another cohort using the area.


Check-In/Check-Out Procedures


The HIVE Camp staff will select areas for check-in and check-out of camp participants that will follow a process to ensure that all participants and staff are able to practice social distancing. Staff and participants will conduct a health screening prior to arriving on site, and a secondary screening will be conducted during check-in.


  • Clearly visible signage will advise participants that they should: avoid entering the facility if they have a cough or fever; wear facial coverings (anyone over 12); maintain a minimum of six-foot distance from one another; and not engage in any unnecessary physical contact.

  • Prior to arriving at the camp location, HIVE staff, participants and parents must perform a self-conducted health screening by taking their temperature, and ensuring that they do not have a fever of 100 degrees F or higher. They must also ensure that they do not have symptoms that the CDC has indicated are symptoms of COVID-19.

  • Upon arrival, the HIVE Camp staff must receive a health screening, which includes taking their temperature with a no-touch thermometer. Staff must not have a temperature of 100 degrees F or higher, and must be asked to confirm that they do not have any of the symptoms that the CDC has indicated are symptoms of COVID-19.

  • Check-in locations will be spread out on campus to ensure that no more than 12 campers and their families are checking in at the same time or location. Check-in area must be marked to indicate 6 feet of separation between every participant/parent.

  • Upon arrival, camp participants must receive a health screening, which includes taking their temperature with a non-contact thermometer. Participants must not have a temperature of 100 degrees F or higher, and must be asked to confirm that they do not have any of the symptoms that the CDC has indicated are symptoms of COVID-19.

  • A non-contact (temporal) thermometer will be available for health screening.

  • Staff conducting the health screening must wear a facial covering during the screening.

  • Staff must wear disposable non-latex gloves. The same gloves may be used to conduct all health-screening checks provided this task is uninterrupted as long as no other surfaces were touched during the duration of the health-screening process.

  • If a participant has a temperature of 100 degrees F or higher there will be an allowable grace period (up to ten minutes) where the camper can wait with their parent/guardian in a vehicle or a reasonable distance away from the facility. This guideline recognizes that temperatures can rise quickly if the camper was running to the facility excited, wearing a hat, or drinking a hot drink. If after the second test, they still test 100 degrees F or higher, the camper will need to leave the area immediately for the remainder of the day. Staff must also disinfect all surfaces and areas that the dismissed camper may have touched. If the camper has a temperature of 100 degrees F or higher, a new pair of gloves is required and the non-contact thermometer should be disinfected and sanitized before additional participants are checked.

  • When parent/guardians want to check-out their child, they will remain six feet distanced apart and notify the staff they are there. Staff will then visually check out the student indicating on the sign-out sheet who picked up the child on that day.


Equipment Requirements


The HIVE Camp plan is based on the current order where each camper will have individualized cubbies that would provide them all with the necessary toys and equipment to participate in our games and activities while social distancing and prohibiting the sharing of equipment.


  • Each HIVE Camper Cubby will have the child’s set of supplies (i.e. craft materials, art supplies, sports equipment, board games, etc.)

  • Paper based materials are not considered high-risk by the CDC for transmission, so we will have stacks of paper in each classroom for kids to use for multiple purposes.

  • Any equipment shared (ozobots, Dash robots, etc.)between cohorts will stay within those cohorts for the entirety of the week. At the end of the week, that equipment will be disinfected and sanitized thoroughly before being used the following week by another cohort.

  • HIVE Camp staff and campers are not allowed to bring any equipment from their home to camp.




Staffing Requirements


Prior to conducting HIVE Camp activities, the HIVE Camp Director must ensure that they have sufficient staff to ensure that proper physical distancing occurs throughout the day. They must also have a plan to ensure appropriate staff/participant ratio if staff is identified to have COVID-19 symptoms during the health screening or becomes symptomatic during the day.


  • Upon arrival, HIVE Camp staff will have their temperature checked and complete an informal health screening of answering a set of questions, such as “do you feel sick?” If the temperature check and informal health screening was passed, staff will then wash their hands and start their shift.

  • HIVE Staff must be available to lead a camp cohort of 12 or less participants. The participants in that cohort must remain with that cohort each day, and cannot be moved from one group to another.

  • To the extent possible, HIVE staff should remain with their assigned camp unit and should not be assigned to other job functions. Staff should not interact with multiple camp cohorts during the course of the day.

  • HIVE staff must be provided all required PPE to ensure theirs and participants safety. They must wear a mask (covering mouth and nose) during all camp activities. Reusable masks must be disinfected daily.

  • Should a HIVE staff member fall suddenly ill, they will be relocated to the sick bay room, and monitored.

  • In addition to the HIVE Camp Director, a floater(s) may be designated at camp should the need arise. The floater may assist with supervision on the yard, check-in/check-out, etc. The floater must always maintain at least 6 feet of distance with all other staff and campers and wear a face mask covering as to avoid cross contamination.


Management of Participant Requirements


HIVE will operate in camp cohorts of 12 participants or less. The participants must remain in their camp cohort throughout the camp (minimum of 4 weeks), and there can be no interaction between other camp cohorts or other child care operations. Each camp cohort will have a designated area/room as their home base, and will not rotate to another shared facility space unless that space has been cleaned, sanitized, and disinfected prior to a new cohort using it.


  • Areas for the HIVE Camp cohorts will be designated. Inside our facilities, a specific room will be designated for each stable group. For outdoor activities, the areas will be designated with cones or delineators, and separated from general community use.

  • Participants must wash their hands or use hand sanitizer to clean their hands every 45 minutes and/or between activities.

  • Reasonable accommodations shall be made for inclusion program participants.


Lunch, Snack, and Consumption Requirements


HIVE Campers will be provided pre-packaged snacks, but they must bring their own lunch that will then be stored in their Camper Cubby.


  • All lunch contents must be disposable. We are not allowing for reusable lunch bags and containers to come back and forth from home to camp.

  • Lunch/snack areas designated for these purposes must be cleaned and sanitized before and after each use.


Cleaning, Sanitizing, and Disinfecting Requirements


Areas that are used for HIVE Camp activities will be cleaned, sanitized, and disinfected regularly. Staff and Camp Director will adhere to the local guidelines when it comes to cleaning, sanitizing, and disinfecting. We envision following the directives from HCSD on their level of protocols.